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Privacy Policy

At hii accounting, your privacy is our command.

Last Updated: October 8, 2025

1. Our Commitment to Your Privacy

Welcome to hii accounting ("we," "us," or "our"). We provide professional accounting, bookkeeping, and financial consulting services. This Privacy Policy outlines our deliberate and meticulous practices regarding the collection, use, protection, and disclosure of your information when you use our website, engage with our services, or communicate with us. Protecting your confidential information is not just a legal requirement but the foundation of our client relationships. We are committed to maintaining the highest standards of data security and transparency.

2. Information We Collect and Why

To provide you with precise and compliant financial services, we collect various types of information. The collection is always purposeful and limited to what is necessary.

A. Information You Provide Directly

This is data you actively share with us when you fill out forms, sign up as a client, or communicate with our team:

  • Personal Identification Data: Your full name, email address, phone number, and mailing address.
  • Sensitive Financial Data: Bank account statements, credit card details, income records, tax identification numbers, investment details, and other financial information essential for providing our services.
  • Business Information: Company name, registration details, financial structure, and operational data if you are a business client.

B. Information We Collect Automatically

When you visit our website, we automatically log technical data to ensure security and improve user experience:

  • Device and Connection Data: Your IP address, browser type and version, operating system, and device identifiers.
  • Usage Data: Pages you visit on our site, the time and date of your visit, time spent on those pages, and other diagnostic data. We use this to analyze performance and optimize our website.
  • Cookies and Tracking Technologies: We use cookies to maintain session information and track website activity. See our 'Cookies' section for more details.

3. The Purposeful Use of Your Information

Every piece of data we collect has a specific, legitimate purpose tied directly to our service delivery and legal obligations. We do not use your data for any purpose you have not consented to.

  • To Provide and Maintain Our Services: Core activities like bookkeeping, tax preparation, financial reporting, and payroll processing depend entirely on the financial data you provide.
  • To Manage Client Relationships: To communicate with you, respond to your inquiries, send important notices, and manage your account.
  • To Comply with Legal and Regulatory Obligations: We are legally required to maintain certain records for tax authorities, anti-money laundering (AML) laws, and other regulatory bodies.
  • For Security and Fraud Prevention: To protect your account, our systems, and our services from malicious activity.
  • To Improve Our Website and Services: We analyze usage data to understand how our clients interact with our platform, enabling us to enhance functionality and user experience.

4. Data Sharing and Disclosure

We do not sell your personal information. We consider your data highly confidential and only share it in limited, necessary circumstances with parties who are contractually obligated to maintain its confidentiality and security.

  • Third-Party Service Providers: We partner with trusted companies for services like secure cloud hosting (e.g., AWS), encrypted accounting software (e.g., Xero, QuickBooks), and payment processing. They are only granted access to the data required to perform their functions.
  • Government and Law Enforcement: We may disclose your information if required by law, subpoena, or other legal process, or if we have a good faith belief that disclosure is necessary to protect our rights, your safety, or the safety of others.
  • Professional Advisors: We may share information with our lawyers, auditors, and consultants when necessary for them to provide their professional services to us.
  • Business Transfers: In the event of a merger, acquisition, or asset sale, your information may be transferred as part of the business assets. We will notify you before your information is transferred and becomes subject to a different privacy policy.

5. Our Security Fortress: Protecting Your Data

We employ a multi-layered security strategy to protect your information from unauthorized access, alteration, disclosure, or destruction.

  • Encryption: All data is encrypted in transit using SSL/TLS protocols and encrypted at rest in our secure databases.
  • Access Control: We enforce strict, role-based access controls. Only authorized personnel with a legitimate business need can access sensitive client data.
  • Regular Audits: Our systems undergo regular security assessments and vulnerability scanning to identify and patch potential weaknesses.
  • Secure Infrastructure: We use industry-leading cloud infrastructure that provides robust physical and network security.

While we take all reasonable measures to protect your data, no system is impenetrable. We commit to notifying you promptly in the event of a data breach that may impact you.

6. Your Data, Your Rights

We recognize and respect your rights over your personal information. Depending on your jurisdiction, you have the right to:

  • Access and Portability: Request a copy of the personal information we hold about you in a structured, machine-readable format.
  • Rectification: Request that we correct any inaccurate or incomplete information.
  • Erasure: Request the deletion of your personal information, subject to our legal and contractual retention obligations.
  • Restrict Processing: Request that we limit the way we use your personal data.
  • Object: Object to our processing of your personal data, particularly for marketing purposes.

To exercise any of these rights, please contact us at privacy@hiiaccounting.com. We will respond to your request in accordance with applicable laws.

Have Questions?

If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please do not hesitate to reach out. Our Data Protection Officer is ready to assist you.

Contact Privacy Team